Proposed Timeline
For the Comprehensive NCA-HLC Self-Study

Before the Visit
Checked Before the Visit Month
(if known)		 By Task
Checkmark 30-36 months January 2009 Commission Sends two year reminder letter to institution notifying it of the scheduled evaluation.
Checkmark 30-36 months January-May 2009 Institution Initiates planning the self-study process Appoints Self-Study Steering Committee
Checkmark 30-36 months March 2009 Institution Steering Committee organizes and selects principal subcommittees and members
Checkmark 30-36 months March 2009 - October 2010 Institution Sub-committees gather data, interview, analyze, and develop draft reports for submission to the Steering Committee
Checkmark 30-36 months April 2009 Institution Participates in the Self-Study Coordinators Workshops and other programs at the NCA Annual Meeting
Checkmark 28-32 months June 1, 2009 Institution Self-Study Steering Committee develops a self-study plan and submits it to Commission staff for review with detailed timeline
Checkmark 24-30 months Sept. 1, 2009 Institution Notifies Commission of its Self-Study Coordinator, its preferred dates for the visit, and any proposed changes in its Statement of Affiliation Status
Checkmark 24-30 months December 2009 Commission Sends Annual Meeting information and registration packets to institutions
Checkmark 20-24 months April 2010 Institution Participates in the Self-Study Coordinators Workshops and other programs at the NCA Annual Meeting
Checkmark 20-24 months January 2010 – October 2010 Institution The sub-committees continue work on reports
Checkmark 11-18 months January 2010 Commission Sends one-year reminder letter to institution, confirms dates of visit, provides Basic Institutional Data (BID) forms
Checkmark 12-15 months November 2010-January 2011 Institution Sends Commission information suggesting team competencies
Checkmark 12-15 months December 2010 Commission Sends Annual Meeting information and registration packets to institutions
Checkmark 12 months December 15, 2010 Institution Steering Committee Analyzes information prepared, completes studies, prepares rough draft of Self-Study Report
Checkmark  9-16 months January 2011 Commission Confirms date of visit and other institutional information
Checkmark 7-8 months March 1, 2011 Institution Steering Committee circulates and receives reactions to draft report
Checkmark 7-12 months April 2011 Institution Participates in the Self-Study coordinators Workshops and other programs at the NCA Annual Meeting HLC
Checkmark 6 months May 15, 2011 Institution Editor compiles final Self-Study Report
Checkmark 5-12 months May 2011 Commission Sends a list of proposed team members to the Commission
Checkmark 5-12 months May/June 2011 Institution Sends comments on proposed team members to the Commission
Checkmark 4-11 months June-July 2011 Commission Formally invites team members to participate
Checkmark 4-8 months July-October Commission Notifies institution and team that team is complete, in general, fall teams are completed by August 1, spring teams are completed by October 15
Checkmark 3-6 months August 2011 – January 2012 Team Team chair contacts institution to make arrangements for evaluation visit
Checkmark 3 months August 1, 2011 Institution Completes duplication of Self-Study Report, completes BIDs, etc. Prepares for team visit
Checkmark 1.5-2 months September 15, 2011 Institution Sends one complete set of evaluation materials to each member of the Evaluation Team and to the Commission staff liaison
Checkmark     Commission Sends materials for the visit, including the Worksheet for the Statement of Affiliation Status, to team and institution
Checkmark 0 months   All The evaluation visit takes place
After the Visit
 Checked After The Visit Month
(if known)		 By Task
 Checkmark 4 weeks   Team Chairs $ Team chair completes draft of Team Report and sends it to the Commission staff and Team members for review
 Checkmark 5 weeks   Commission $ Commission staff liaison discusses draft with Team Chair
 Checkmark     Team $ Team members submit corrections to Team Chair
 Checkmark 6 weeks   Team Chair $ Sends draft Team Report to the institution for correction of errors of fact